Club Constitution Ongar Netball Club

1. Title
   ​The Club shall be called Ongar Netball Club and will be in membership ​of affiliation to England Netball.
2. Objective
   ​The objective of this club is to foster and promote the sport of Netball, ​ensuring opportunities for recreation and competition are provided at all ​levels.
3. Aims
   • The aims of this club will be:
   • To offer and provide coaching opportunities in Netball;
   • To promote the club within the local community and Netball;
   • ​​To ensure a Duty of Care to ALL members of the club; and
   • ​​To ensure all members, current and future, receive fair and ​​​equal treatment
4.  Membership
   • Membership to the Club will be open to any person, regardless of race, ​age, gender, sexual orientation or ability. All members will be subject to ​the regulations of the constitution and by joining the club will be ​deemed to accept these regulations and codes of conduct that the club ​has adopted. Members shall complete a membership application and ​pay the relevant subscription/joining fees as determined at the Annual ​General Meeting of Club Members.4.2    ​Full Membership will be the only existing membership category of this ​club.
5. Officers​
   • The Officers of the Club will be (see Appendix):
     • Chairperson;
     • Fixture Secretary;
     • Treasurer;
     • Secretary;
     • Umpiring Secretary;
     • Categories Officer;
     • County Executive Rep ;
     • Coach;
     • 4 Team Captains.
6. Election of Officers
   1. All Officers will be elected annually at the Annual General Meeting of ​the Club, from, and by, the Members of the Club.
   2. All Officers are elected for a period of one year and will be required to ​retire each year but will be eligible for re-appointment
7. General Committee
   1. ​The affairs of the Club will be managed by the General Committee ​consisting of the ‘Officers of the Club’ shown above in 5. This General ​Committee will be convened by the Secretary of the Club and shall ​meet at agreed intervals no less than four meetings per year.
   2. ​The roles and responsibilities of the General Committee shall be:
      • • To manage the affairs of the Club on behalf of its Members;
        • To ensure all members receive safe, fair and equal treatment;
        • To adopt new policies, codes of conduct and rules that affect the ​​organisation of the club;
        • To be responsible for disciplinary hearings of members who ​​​infringe Club rules/regulations/constitution;
        • To be responsible for taking any action of suspension or ​​​discipline following such hearings;
        • To appoint additional members to the Committee as the ​​​Committee feels necessary. Appointed members will not be ​​​entitled to vote on the Committee, only elected members will be ​​able to do so;
        • ​​To make decisions on the basis of a simple majority vote. In the ​​case of equal votes, the Chairperson shall be entitled to an ​​​additional casting vote.
8. Finance
   • ​All monies will be banked in an account held in the name of the club. ​The club Treasurer will be responsible for maintaining clear and ​accurate records of all financial transactions made or drawn against the ​club. These records should be made available for reasonable ​inspection by All Club Members at the Annual General Meeting and ​when requested by Members. These financial records will be audited ​every year and a statement of these audited accounts will be those ​presented at the Annual General Meeting.
   • Any monies drawn against the clubs financial funds will be required to ​possess the signatures of the Treasurer and up to two (2) authorised ​committee members
9. Annual General meetings
   • The Annual General Meeting will be held no later than the end of April ​each calendar year. Notice of the Annual General Meeting will be given ​to members in writing no less than twenty one (21) days prior to the ​meeting. Members written notice of this meeting will be received by ​post at their specified address of residence. Members must advise the ​Secretary in writing of any business to be motioned at the Annual ​General Meeting at least fourteen (14) days prior to the meeting.
   • The business of the Annual General Meeting shall be to:
     1. Raise any queries or inaccuracies of the previous Annual General ​Meeting minutes and confirm as a true record;
     2. Review the clubs audited financial accounts for the year;
     3. ​Receive annual reports of the clubs movements from the Committee
     4. ​Election of Officers are to take place;
     5. ​Review subscription rates and agree them for the forthcoming year.
        NOTE: ​The agenda could provide for “Any Other Business”, but ​​​Members should be encouraged to refer other items to the ​​​General Committee and give the required notice for important ​​Annual General Meeting business.
   • A quorum for an Annual General Meeting shall be one third of the registerd membership of the club.
     • Each Full Member of the Organisation shall be entitled to one (1) vote.
     • Decisions made at an Annual General Meeting shall be by a majority of ​votes from those Full Members in attendance. In the event of a there ​being a 50/50 spilt between voting Members, the Chairperson shall be ​entitled to an additional casting vote.
10. ​Extraordinary General Meetings
    • ​The General Committee has the right to call an Extraordinary General ​Meeting outside the Annual General Meeting. Procedures for an ​Extraordinary Meeting will be the same as those for an Annual General ​Meeting.
11. Alterations to the Constitutions
    • Any proposed alterations to the Clubs Constitution may only be ​considered at an Annual or Extraordinary General Meeting convened ​with the required written notice of the proposal. Any alteration or ​amendment must be proposed by a Full Member of the Club and ​seconded by another Full Member. Such alterations shall be passed if ​supported by no less than two-thirds of those Full Members present at ​the meeting, assuming that a quorum has been achieved.
12. ​Dissolution
    1. Resolution to dissolve the club can only be passed at an Annual ​General Meeting or an Extraordinary General Meeting.
    2. In the event of dissolution, any assets of the club that remain will ​become the property of another voluntary organisation with similar ​objectives to this club
13. Declaration

​Ongar Netball Club hereby adopts and accepts this constitution as a ​current operating guide regulating the actions of members.

Signed:_____________________________________Date:______________

Print Name_______________________________________

Committee Position (print): ________________________________________

Signed:_____________________________________Date:______________

Print Name_______________________________________

Committee Position (print): ________________________________________

Appendix

Chairperson:

• Arrange and chair monthly meetings
• Authorise expenses claims
• Liaise with the coach, other committee members and players
• Keep everybody informed on club decisions and activities

Fixture Secretary:

• Book courts for all matches
• Arrange fixtures with other clubs
• Advise Captains of the dates, times and venues of their fixtures

Secretary:

• Book monthly meetings
• Keep proper minutes of all meetings
• Deal with post promptly
• Book courts for training sessions
• Organise A.G.M (Book room, sort out agenda, advise all members)

Umpiring Secretary:

• Sort out umpires with other clubs
• Advise Captains of allocated umpire

Treasurer:

Collect all fees from players on a monthly basis

• Payout any expenses claimed
• Ensure that all court fees, insurance and league fees are paid promptly
• Keep an accurate record of the clubs finances

Categories:

• Keep accurate records of which players play in which team
• Advise county of any changes

County Executive Rep:

• Attend County Executive meetings, and advise clubs of any matters of the meetings

Captains:

• Organise transport for away fixtures for the team, umpire and reserve on a club training night
• Organise their team, umpire, reserves and refreshments for home fixtures on a club training night

Members:

• Attend training sessions on a regular basis
• Remember communication is a two way process, the committee need feedback to do their job to the best of their ability
• Pay all fees, including match fees
• Do the best you can to be on time to training and matches